Question 1

Do I need special hardware or software to use Clinical Trac™?

Accepted Answer

No. Clinical Trac™ is a web-based platform that runs in any modern browser - desktop, laptop, or tablet. Students, faculty, and preceptors also get a free native iOS and Android app for daily clinical work.

Question 2

Is there a limit on students, clinical sites, or preceptors?

Accepted Answer

No. There is no cap on the number of students, clinical sites, preceptors, or clinical instructors you can add. Clinical Trac™ scales with your program.

Question 3

How much does Clinical Trac™ cost?

Accepted Answer

Every Allied Health program is unique, so pricing is customized based on your program size, number of students, and implementation needs. Every license includes full support, automatic updates, unlimited preceptors and sites, and post-graduation student access. Contact us for a tailored quote.

Question 4

What are the payment options?

Accepted Answer

Three ways: students purchase through the college bookstore, the college is billed on behalf of its students, or students are billed directly through Clinical Trac™. Pick whichever fits your finance workflow.

Question 5

How long do we keep access to our data?

Accepted Answer

Colleges get lifetime access to program data. Students keep access for two (2) years after graduation, extendable at an additional cost.

Question 6

Can Clinical Trac™ be customized for our program?

Accepted Answer

Yes. Use the existing library of forms and evaluations, modify them, or send us your current forms - we'll build them into your instance. Programs can also choose from over 100 modules to match their exact workflow.

Question 7

Do we have to use the full platform, or can we license just parts?

Accepted Answer

Clinical Trac™ is modular. Programs can license individual modules - for example immunization tracking, accreditation surveys, or time tracking - instead of the full clinical management suite.

Question 8

Can we try Clinical Trac™ before we buy?

Accepted Answer

Absolutely. We give you administrator access to our sandbox so you can log in as a program director, clinical instructor, preceptor, and student and see the platform from every vantage point. Request a demo from the Contact page.

Question 9

How long does implementation take?

Accepted Answer

Most programs are live in under two weeks. A named specialist owns your onboarding - configuration, LMS integration, roster import, and staff training - from the moment your contract is signed.

Question 10

Which modalities do you support today?

Accepted Answer

Respiratory Therapy (our flagship) and Radiologic Sciences (Radiography) are live today. Additional allied-health modalities are on the roadmap - reach out if you'd like to help shape one.

Question 11

Do you support CoARC accreditation reporting?

Accepted Answer

Yes. Reporting was designed alongside active RT programs and is used to support CoARC self-studies, annual outcomes reporting, and IRR analytics. Competencies are updated when AARC Clinical Practice Guidelines change.

Question 12

How is student and patient data protected?

Accepted Answer

Clinical Trac™ was designed with FERPA and HIPAA in mind. All data is encrypted in transit and at rest. Access is role-based, with controlled access for students, faculty, preceptors, and administrators. Ask us for our current security overview.

Question 13

Can we migrate from Trajecsys, Typhon, DataArc, or Exxat?

Accepted Answer

Yes. Programs regularly migrate to Clinical Trac™ from legacy tools and spreadsheets. Your specialist handles roster import, historical hours, and - where possible - evaluation-form migration.

Frequently asked questions.

Get ready to write your Clinical Trac™ success story.